Europe has a lot of beautiful countries, and most of them require a Schengen Visa. For your Visa application, you will have to write a cover letter for Schengen visa explaining your reason to travel, the duration of the trip, and how you plan to fund it. Having a well-structured cover letter increases your chances of being issued the visa. In this blog, we will guide you on how to write an uncomplicated cover letter for your Schengen Visa application, so your application is likely to be successful.
For personalized assistance, Fill out the form below! With 8 years of expertise and 50k satisfied customers, we’re your trusted partners.
A “Cover Letter for a Schengen Visa” is a letter that you compose and send together with your other Schengen Visa application to the Schengen Embassy. You and the embassy officer engage in the form of a cover letter in which you lay out your itinerary and your case for acceptance. Knowing how to format a cover letter for a Schengen Visa request is of the utmost importance because the result of the visa request may depend on it.
You can download FlightGen App to create unlimited cover letter for Schengen visa at just 10$. Not Only cover letter, you can create flight itinerary, travel itinerary, dummy hotel booking, invitation letter, leave letter or NOC for visa
What is a Cover Letter for Schengen Visa ?
A cover letter for visa is a letter sent to the embassy when applying for a visa. In this letter, you explain your travel plans, including your purpose for visiting a Schengen country or any other country, the length of your stay, and how you will fund the trip.
This letter further proves that you have all supporting documents needed for the trip and that you will come back after visiting the country. If a cover letter is written properly, you will help the visa officer to understand your travel plans easily which in turn increases your chances of acquiring the visa.
Is A Cover Letter Needed For Schengen Visa Application ?
Yes. A cover letter is a key element in applying for the schengen visa. Although not all embassies may declare it a compulsory document, attaching one will beautify your application’s neatness and professionalism.
It demonstrates to the visa officer that you have formulated a plan for your visit and want to go back. A well written cover letter boosts chances of being granted the visa by providing other relevant details that can be omitted in other files.
How Does the FlightGen App Generator Work to Create Cover Letter for Visa?
With the FlightGen App Generator, users can create a cover letter for their Schengen visa application in minutes, and in a few effortless steps the user will have a letter ready. Here’s how it works:
Step 1: Open the FlightGen App
First, download the app on your PC or mobile phone and launch it. The user-friendly design ensures even those with no technical knowledge have complete ease while using it.
Step 2: Select the Schengen Visa Option
From the available list, pick the “Cover Letter” option. This ensures that the letter meets the format and guideline standards of the Schengen embassies.
Step 3: Enter Your Personal Details
The next step requires you to fill in your details such as full name, passport number, nationality, residential address, phone number, and email address. These are essential for personalizing the letter in alignment with the visa application.
Step 4: Enter consulate
Enter the respective consulate name and consulate address. If you are applying for Schengen visa then you click on “Applying for Schengen visa” check box and select the respective Schengen country
Step 5: Select Visa Type
You have to give select the visa type such as tourist, business, work visa, visitor, student, transit visa, medical and etc
Step 6: Provide Travel Information
Add the travel information including dates of travel, where you will be traveling to, and why you are traveling (sightseeing, business venture, or family function), The app ensures the organised information is placed accordingly in the letter.
Step 7: Add Financial Information
Indicate how you will be financing your trip, self-funded or sponsored and your employment status so validates your stability and planning for a trip.
Step 7: Travel Itinerary
You can add the day wise travel plan along with your hotel booking information.
Step 7: Other Visa Documents
You can even attach other documents related your visa application such as invitation letter, travel insurance, flight itinerary, hotel bookings, bank statement, and so on
Step 6: Generate Cover Letter
After completing all of the steps, click “Generate Cover Letter,” And the app will promptly produce a cover letter with all the necessary information filled out. Additionally, it will be formatted appropriately.
Step 8: Pay and Download and Print
If you’re satisfied with the adjustments, it will ask for payment to download the cover letter pdf. You can now download the letter either in PDF. The letter can be printed and attached to the Schengen visa application.
FlightGen allows you to generate a comprehensive cover letter to go with your visa application. With FlightGen, accomplishing this task is no longer challenging, and worry-free.
Why to Use the FlightGen App to Generate a Schengen Cover Letter?
The FlightGen App allows users to quickly and effortlessly generate an effective cover letter for their Schengen visa application. Here’s how it can help you create a cover letter for a visa:
1. Unlimited and Instant Download
The FlightGen app offers unlimited option for all users, it means from one account, you create unlimited all visa documents including cover letter for your visa application for unlimited users at just $10
2. Saves Time and Effort
You can create a cover letter from scratch, which can be either tedious and difficult. FlightGen app help you the entire process, allowing you to create a cover letter in minutes without any hassle.
3. Follows Correct Format
Numerous visa applications get denied due to incorrect formatting. FlightGen cover letters are guaranteed to be professional, well-structured and formatted, meeting all Schengen Visa requirements.
4. Customizes Your Letter
Users can personalize their cover letter with travel details, purpose of visit, and financial position. Therefore, the letter very relevant and appealing to the visa officers.
5. User-Friendly and Simple
No specific writing or formatting skills are needed as the app is very user-friendly. Users just have to enter their travel details and FlightGen covers the rest.
6. Error-Free and Professional
Your chances of visa approval are guaranteed to drastically increase when using a well-written, error-free cover letter. FlightGen guarantees all your letters will be free of errors while being clear and to the point.
With the FlightGen App, you can quickly and easily create a perfect cover letter for your Schengen visa application, making the process stress-free and efficient.
What Should a Cover Letter Include for a Schengen Visa?
A cover letter for a Schengen visa is a crucial document that explains your travel plans to visa officials. Its structure and content must be clear and complete.
When writing a Cover Letter for Visa, you must include information about your complete trip. Here’s what to include:
1. Your Personal Details:
In the header section, which is the top of the letter, including your full name, passport number, address, contact number, and email address. This makes it easier for the embassy to verify your identity.
2. Embassy Details:
In this section, write the name and address of the Schengen embassy or consulate you are submitting your application too. Include the subject of applying for a Schengen visa.
3. Purpose of Travel:
Describe as clearly as possible the reason for your travel. Is it for tourism purposes, business, visit family, medical reason, or any other event? Describe your details in a ‘plan’ format.
4. Financial Details:
Indicate how you plan on funding your trip. If it is personal expenses, show bank statements or salary slips. If the expenses will be sponsored, include the sponsors documents along with a sponsorship letter.
5. Accommodation Details:
Describe where you will be staying whether it is in a hotel, Airbnb or with friends/relatives. Add the hotel reservations or an invitation letter from your host for the accommodation.
6. Flight Itinerary:
Include a round-trip flight reservation in this section as proof for the entry and exit dates. This is relevant because you have a timeline that outlines your plan of action and shows you will be returning to your country of origin.
7. Ties to Your Home Country:
In support of your application, tell the embassy why you are likely to come back after your travels. Cite anchors such as your employment, business, family, real estate, or school to substantiate your intention.
8. Closing Statement:
Request the embassy to grant your visa and thank them for considering your request. State your willingness to provide further documents if needed.
9. Your Signature:
Conclude the letter with your full name and signature to give it formal and business like appeal.
The help of a cover letter highlights your purpose of travel which when checked against your other documents, increases your trustworthiness and chances of receiving a visa.
Tips to Write an Effective Cover Letter for Schengen Visa Application
In your cover letter, you need to narrate your travel plans which helps the embassy or visa officers understand why you should be granted a visa. Here are few tips to write cover letter for Schengen visa application.
1. Keep Polite and Formal: Be respectful and professional. Do not use too many informal words.
2. Address the Embassy Correctly: If you are addressing an embassy, make sure to use its name and address.
3. Include Your Personal Details: These should include: full name, passport number, nationality, and contact details.
4. State Purpose of Trip: Clearly give the reason for your travel (e.g. tourism, business, studies).
5. Your Travel Period: State your arrival and departure dates alongside the full itinerary provided.
6. Accommodation and Flight Details: Include details of your hotel booking or invitations from your host, and flight reservations.
7. Explain How You Will Pay for Your Trip: Mention if you will sponsor your own trip or someone will.
8. Show Proof That You Will Return Home: Demonstrate you have a strong reason to return back home, whether it’s a job, business or family.
9. Keep It Short and Organized: Make sure your letter is one page long, clear, and concise all in one.
10. Add Relevant Documents: Note other papers you are including like the bank statements, travel insurance, and the invitation letter (if applicable).
11. Use Simple and Clear Language: Do not use complicated words and write in English that is simple to understand.
12. Sign the Cover Letter: Print your name and provide your signature beneath the letter.
Sample Cover Letter for Tourist Schengen Visa
[Your Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]
Embassy of [Schengen Country]
[Embassy Address]
[City, Country]
Subject: Application for Tourist Schengen Visa to [Desired Country] with Passport No
Greetings, Sir/Madam
The purpose of this letter is to request a Schengen Tourist Visa for the time period of [Start Date] to [End Date] for [Schengen Country]. The cities, culture and historical places of [Schengen Country] are beautiful and I plan to thoroughly explore them during my visit.
Currently I reside in [Country] where I work at [Company Name] as a [Your Occupation]. I have been employed at this position since [Year]. I have already been granted a leave from my workplace, and I will go back to work after my trip. To help with the visa application process, I have provided my leave approval letter along with other relevant documents.
I have already purchased my flight tickets, and during my stay, I will be lodging at [Hotel/Airbnb Name]. I have the requisite finances to support the trip, and I have submitted my bank statements and other financial documents to prove it.
[Include your itinerary or schedule, as well as any additional details about your plans.]
While in [country name], I intend to stay at the following hotels:
[Name and address of the hotel] – [day/month/year]
[Name and address of the hotel] – [day/month/year]
I want to assure that I have no plans on overstaying my time in the Schengen Area. My plans include simply touring the area and returning to my home country after the scheduled date.
I’ve attached all of the documentation required for my Visa application. I am convinced that you will find everything in order. If you have any inquiries or requests, reach out to me.
- Completed visa application form
- Passport copy (with valid Schengen visa pages, if any)
- Travel Itinerary
- Flight itinerary and hotel bookings
- Travel insurance
- Financial proof (bank statements, salary slips, etc.)
- Leave approval letter (if employed)
I kindly request you to process my visa application. Please feel free to contact me if you need any more information. I look forward to your positive response.
Thank you for your time and consideration.
Sincerely,
[Your Full Name]
Sample Cover Letter for Business Schengen Visa
[Your Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]
Embassy of [Country]
[Embassy Address]
[City, Country]
Subject: Application for Business Visa
Dear Sir/Madam,
I am writing to apply for a Business Visa to travel to [Country] from [Start Date] to [End Date]. This visit is for business meetings with [Company Name] that is situated in [City, Country].
At the moment, I am employed as a [Your Job Title] at [Your Company Name] in [Your Country]. My company has granted me leave, and I am expected to resume work following the business trip. My employer will cover my travel expenses. Attending upon my visit, I have attached a business invitation letter from [Company Name].
During my stay, I have already made flight reservations, and I will be staying at [Hotel Name].
I have attached all the required documents for my visa application, including:
- Completed visa application form
- Passport copy (with previous visa pages, if any)
- Flight itinerary and hotel bookings
- Business invitation letter from [Company Name]
- Company documents (if required)
- Financial proof (bank statements, salary slips, etc.)
- Travel insurance
I kindly request you to process my visa application at the earliest. If you need any further information, please feel free to contact me.
Thank you for your time and consideration.
Sincerely,
[Your Full Name]
Sample Cover Letter for Schengen Visa – Medical Purpose
[Your Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]
Embassy of [Country]
[Embassy Address]
[City, Country]
Subject: Application for Medical Visa
Dear Sir/Madam,
I am writing to apply for a Medical Schengen Visa in order to visit [Country] from [Start Date] to [End Date] for my treatment at [Hospital/Clinic Name] in [City, Country] at which I have to receive special care. I have been diagnosed with [Medical Condition], which needs serious attention and treatment that is available at this hospital alone.
I have already booked an appointment with [Doctor’s Name], and I have provided a letter from the hospital confirming my treatment outline. The medical costs will be incurred by [Self/Insurance/Company/Relative] and attached to the application are documents evidencing my claim.
For the duration of my visit, I will be residing at [Hotel/Hospital Accommodation], and I have a booked flight to my home country post treatment so I can return. For the record, I will abide by all visa restrictions and will exit within the permitted time frame.
I have attached all the necessary documents for my visa application, including:
- Completed visa application form
- Passport copy
- Medical reports and diagnosis
- Hospital appointment and treatment confirmation letter
- Proof of financial means (bank statements, insurance, sponsor letter, etc.)
- Flight itinerary and accommodation details
- Travel insurance
kindly request you to process my Schengen visa application as soon as possible. If you need any further information, please feel free to contact me.
Thank you for your time and consideration.
Sincerely,
[Your Full Name]
Sample Cover Letter for Work Visa
[Your Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]
Embassy of [Country]
[Embassy Address]
[City, Country]
Subject: Application for Work Visa
Dear Sir/Madam,
I am writing to apply for a work visa which will allow me to work as a [Job Title] at [Company Name] in [Country]. I have received a job offer from [Company Name] who intends to have me mobilized by [Start Date].
My employer has provided me with a job contract and my salary, accommodation, and other essential needs will be catered for during my stay. And I have attached my employment contract along with a company invitation letter, financial documents, and any other requirements.
I have attached all the necessary documents to support my application, including:
- Job Offer Letter from [Company Name]
- Employment Contract outlining my job role, salary, and responsibilities
- Proof of Accommodation arranged by my employer
- Financial Documents showing I can support myself
- Other Required Documents as per the visa guidelines
I would like to assure you that I will obey the laws of [Country] and their regulations and strive to make certain contributions through my work. In this regard, I would like to plead with you to make an appropriate decision concerning my application as soon as possible. You now have my contact details so do not hesitate to get in touch should you require any further information or details.
Thank you for your time and consideration. I look forward to your positive response.
Sincerely,
[Your Full Name]
Sample Cover Letter for Student Visa
[Your Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]
Embassy of [Country]
[Embassy Address]
[City, Country]
Subject: Application for Student Visa
Dear Sir/Madam,
I am writing to apply for a student visa to study in [Country]. I have been accepted into [University/College Name] for the [Course Name], which starts on [Start Date]. And I am very excited about this opportunity to further my education and build a successful future.
To support my visa application, I have attached the necessary documents, including:
- Admission Letter from [University/College Name]
- Proof of Payment for tuition fees
- Accommodation Details for my stay in [Country]
- Financial Documents to show I can support myself
- Medical Insurance as required by the visa guidelines
- Other Required Documents
I assure you that my only purpose is to study and that I will follow all the laws and regulations of [Country]. After completing my studies, I plan to return to my home country to use my education for my career growth.
I kindly request you to process my visa application as soon as possible. If you need any more information or documents, please let me know.
Thank you for your time and consideration. I look forward to your positive response.
Sincerely,
[Your Full Name]
Sample Cover Letter for Visitor Visa
[Your Name]
[Your Address]
[City, Country]
[Email Address]
[Phone Number]
[Date]
Embassy of [Country]
[Embassy Address]
[City, Country]
Subject: Application for Visitor Visa
Dear Sir/Madam,
I am writing to apply for a visitor visa to [Country] as I wish to visit for [reason – tourism, visiting family/friends, attending an event, etc.] from [start date] to [end date]. I am very excited about this trip and look forward to experiencing the culture and beautiful places of [Country].
I am currently employed as a [Your Job Title] at [Company Name] in [Your Country], and I have been working there for [Number of Years]. And I will return to my home country after my visit, as I have work and personal commitments.
To support my application, I have attached the following documents:
- Proof of Employment (Job letter, salary slips)
- Bank Statements (To show I can afford my trip)
- Flight Itinerary and Hotel Booking (Planned stay details)
- Invitation Letter (If visiting family/friends)
- Travel Insurance (As per visa requirements)
- Other Supporting Documents
I assure you that my visit is purely for [mention reason, e.g., tourism, visiting family, etc.], and I have no intention of staying beyond the permitted time. I will respect all visa conditions and return before my visa expires.
Kindly I request you to consider my application and process it at the earliest. Please let me know if you need any more details.
Thank you for your time and consideration. I look forward to your positive response.
Sincerely,
[Your Full Name]
Where Should I Submit the Cover Letter for Schengen Visa?
Depending on where you are asking from, here are some places where you can send your Schengen Visa application:
- A consulate or embassy of the Schengen country you are in.
- If the country you want to visit doesn’t have a foreign mission in your home country, you can go to the Embassy or Consulate of another Schengen country.
- A business that helps people get visas. The Embassy or Consulate of the Schengen country you are visiting has hired this business to handle visa applications.
- Remember that if you want to visit more than one country, you should send your application to the Embassy or Consulate of the first country you want to see.
What are the Other Supporting Documents Required for a Schengen Visa?
The cover letter is a key part of applying for a Schengen Visa, but there are other documents that need to be submitted. These documents show proof of your identity, finances, and intended trips. These are the most important documents needed for submission:
1. Passport
Your passport must remain valid for at least 3 months after your leave from the Schengen Area, as well as having two blank pages available for the visa stamp. Additionally, the passport must not be older than 10 years.
2. Schengen Visa Application Form
An application form must be completed and signed. Double check that all of the information is provided in order to not face rejection.
3. Recent Passport-Sized Photos
Two recent photographs with a white background are required. These images should also meet the Schengen visa color photograph size requirements (35mm x 45mm).
4. Travel Itinerary
This is for a document that showcases your intended plan of travel including timelines, flights, and activities. Remember to add your round trip flight bookings to prove the intended entry/exit.
5. Proof of Accommodation
This includes but is not limited to hotel bookings, Airbnb reservations, and hosting invitation letters from a person in charge in the Schengen country. When staying with family/friends, their address along with an identification proof must be provided.
6. Travel Insurance
The travel insurance must cover €30,000 at a minimum for medical emergencies and must be in effect in all Schengen countries.
7. Proof of Financial Means
You must prove you can afford your trip by submitting:
- Bank statements for the last 3–6 months
- Salary slips (if employed)
- Sponsorship letter (if someone else is funding your trip)
8. Employment Proof
- If You are Working for Other Company
- In your current employer’s letter, you must include your position at the company and whether or not you have been approved for leave.
- The most current payslips and the employment contract you signed.
- If You are Self Employed
- Certificate of business registration.
- Bank statements of the company.
- Documents proving stability financially other than income.
9. Invitation Letter (If Visiting Friends or Family)
- Accompanying the signed letter of the host therefore serves as proof that you will be taken care of.
- Proof of their residency in the form of utility bill or rental contract and property documents.
- Statements from the bank should they plan on supplying funds to cover other expenses.
10. No Objection Certificate NOC (If a Student or Employee)
- As a student, a school or university issues a No Objection Certificate (NOC).
- Employers may issue an NOC to employees certifying that their leave has been approved.
11. Proof of Purpose of Travel
- For tourists:: Travel plan and accommodation reservations.
- For business travelers: A letter from a company located in a Schengen business area inviting you.
- For students: A letter of admission from a university and proof of payment for school tuition.
- For medical reasons: a letter of suffering from a hospital or physician in the Schengen zone.
Make certain that your documents are accurate, orderly and fully complete because they help justify the reason for traveling and improve chances of visa approval.
Common Mistakes to Avoid in a Cover Letter for Visa
Many people make mistakes while writing the cover letter for visa which can lead to visa rejection. Here are some common mistakes to avoid:
1. Using the Wrong Embassy Name:
Different countries have different embassies, so ensure that you mention the right one in the cover letter.
2. Not Explaining the Purpose of Your Trip:
The embassy will look for your reason for traveling i.e. tourism, business, or study. Make sure you articulate this in the letter.
3. Giving Incorrect Travel Dates:
Your cover letter needs to have relevant arrival and departure dates that go with your flight bookings.
4. Missing Accommodation and Flight Details:
You must provide details of your hotel booking and flight itinerary in order to demonstrate your intended accommodation.
5. Not Mentioning How You Will Pay for Your Trip:
Clarify your travel financing plan, be it through personal savings or a sponsor.
6. Making the Cover Letter Too Long:
A cover letter should be concise and straight to the point. Do not over-explain and over-elaborate.
7. Writing in a Casual or Unprofessional Tone:
Follow formality and respect while writing the letter. Avoid using slang or familiar vocabulary.
8. Not Proving That You Will Return Home:
Show that you have reasons to return, like a job, family, or studies.
9. Spelling and Grammar Mistakes:
Ensure that the cover letter’s grammar and spelling is correct so that it portrays professionalism.
10. Forgetting to Attach Important Documents:
Always provide supporting documents such as an enclosing invitation letter, travel insurance, and bank statements.
11. Copying a Template Without Personalising It:
Avoid copying and pasting a template verbatim. Include your personal information within the template so that your identity can be established.
12. Not Signing the Cover Letter:
Always remember to append your signature and date on the bottom of the cover letter.
13. Submitting a Handwritten Cover Letter:
The cover letter should never be written by hand but rather typed and printed.
14. Writing in the Wrong Language:
All correspondence with the embassy must be written in either English or the official language of the embassy.
15. Submitting an Outdated Cover Letter:
The cover letter should reflect current trip information and must be accurate at the time dates of the cover letter are drafted.
How Long is the Validity of a Schengen Visa ?
Your Schengen Visa remains valid as long as you do not overstay or underuse the limits and conditions of the visa type issued. Staying duration together with visa types appear as follows:
- Single-Entry Visa (Short-Term): Permits entrance into the Schengen Area only once. Once you exit from the Schengen country, you cannot be re-entered, irrespective of how valid the visa. Up to 90 days can be utilized within the 180-day period.
- Multiple-Entry Visa: It allows multiple entries and exits of the Schengen Area within the duration of the visa validity period. The stay must not exceed 90 days within 180 days. Validity options include 6 months, 1 year, 3 years, or the latter frozen for 5 years depending on prior traveling activity.
- Airport Transit Visa: For travelers that are passing through a Schengen airport and do not aim to travel towards other Schengen countries. Exit from the airport transit zone is not permissible, making the visa valid only during the period of transit.
- Long-Term Visa (National Visa – Type D): Allows staying in the Schengen country for beyond 90 days. Work study, or family gatherings are typically the reasons of travel. Country and purpose determines the visa validity yet Israel offers a range of 6 months to 1 year for their visa policies.
- 90/180 Rule (Short-Stay Schengen Visa): You can stay for 90 days within a 6 month period. If you use the full 90 days, you must wait another 90 days before applying again. This rule covers single and multiple entry visas.
The validity of a Schengen Visa greatly depends on your travel history, purpose, and what type of visa was issued. Always check your visa details in advance so you do not risk overstaying!
Frequently Asked Questions:
What Format Should a Cover Letter Follow?
- A copy of the cover letter, which must be in A4 size and solely in English, must be attached to your visa application.
- Length – The ideal cover letter would be a single page made up of three paragraphs.
- Margins and alignment – Use your margins to ensure that the letter looks professional.
- File format – Use a file format that is compatible with an Applicant Tracking System (ATS), typically .doc or PDF.
How Long Should a Cover Letter Be?
Your cover letter must be one page long and written in simple English. Aim for brevity while providing all essential information.
Do I Need a Separate Cover Letter for Each Schengen Country?
Yes, You only require one cover letter for the embassy of the country you are applying to. Don’t forget, however, to state whether you intend to travel to other Schengen countries.
Can I Write My Own Cover Letter?
Absolutely, you can draft your own cover letter. Just ensure you use the appropriate template and provide all necessary information.
What If My Trip is Sponsored by Someone Else?
If someone is sponsoring your trip, mention their name, relationship, and financial details in the cover letter. Also, include a sponsorship letter and their bank statements.
Can I Submit a Cover Letter in My Native Language?
The cover letter cannot be in any language other than English, or the official language of the Schengen country whose embassy you are applying to.
What Happens If My Cover Letter is Missing?
If a cover letter is missing, there are possibilities that a visa application will be rejected or unnecessarily delayed. To avoid such a situation, make sure you put a cover letter that fulfills all requirements.
Well-crafted cover letters will definitely make you win a Schengen Visa. Be professional, and clear but precise while providing all the needed information.